Keith and Dufftown Railway
Covid-19 Method Statement for Volunteers
Section 1: Base assessment
This method statement provides the KDRA review and company risk assessments (RA) which outline identified risks, hazards and controls that the KDRA has identified as needing to be in place before consideration of recommencement of full work activities. Members must check the Scottish Governments Guidelines for the latest restrictions before they attend the railway.
Prior to commencing work, volunteers will have access to this information and must confirm that the relevant Risk Assessment and this supporting method statement are understood and that the volunteers will fully comply with the controls outlined.
The KDRA will not be supplying individual PPE but hand sanitizer and disinfectant will be available in the stations and as required on trains, to help control risks arising from the Covid-19 Pandemic.
When attending a worksite, it is strongly advised, each volunteer should provide themselves with a pack of disinfectant wipes and a bottle of hand sanitizer. Face coverings should be used in accordance with the latest government guidelines. Given the open environment of work on the railway, face masks may be dispensed with when working outdoors providing a 2m social distance can be maintained, however, if any volunteer wishes to wear a face covering, they may do so provided this does not interfere with the teams work activities. The use of disposable gloves is also not included as current information suggests that their use may be more of a risk than the protection obtained, but gloves are likely to be appropriate in many engineering or cleaning activities and should be used where appropriate.
On any working day, each individual will be responsible for ensuring their compliance with the latest Government Regulations, the requirements of this document and other duties as laid out in the SMS. By attending the railway, each volunteer is confirming that they have understood the guidance and risk assessment, and agree to be bound by their content. As a voluntary activity, it must also be understood that it is a volunteer’s choice / decision to return to the railway and to perform work activities. A volunteer should feel no pressure to attend and must understand that whilst every effort will be made to minimise potential exposure, a risk of exposure remains. KDRA will not be held responsible for an individual contracting, or for the consequences, of Covid-19.
Section 2: Specific Measures (Risk mitigation)
It is recognised by Government Guidance that those considered to be in the ‘vulnerable’ category are at more risk of catching Covid-19. Whilst not ideal, it is permissible for them to participate in railway activities. In this case a ‘vulnerable’ person will need to understand the risk by reference to the Government Guidance. Attendance at the railway will be taken as a declaration to say that they have decided, of their own volition, to participate in railway activities. They will be subject to the same briefing requirements and hygiene arrangements as the other volunteers.
Travel to site(s)
Travel to and from the railway will be undertaken in a volunteer’s own vehicle. Parking areas are large enough that it is readily possible to maintain the 2m social distancing requirement. Travel to and from work sites away from stations will be either by volunteer’s car or by work train as appropriate. In all cases social distancing and wearing of face masks must follow Government Guidelines.
Sign in / briefing
To remain in line with current Government Guidance, the maximum number of people attending the railway for any purpose should not exceed 2 people, or the maximum number specified by any restrictions active at the time.
If restrictions permit, a maximum of 6 people should attend to perform activities at any given time within the same enclosed area. This is considered reasonable given that:
a) such numbers are unlikely.
b) the general outdoor nature of the work.
c) the ability to space and distance work locations.
For each working day, individuals should sign in using HOPs if possible. Individuals are to record their day’s activities and location of work on the work sheets provided. The record must contain details of all persons who have been in close contact or in the same work area.
The team’s work may be in the open air or inside either a vehicle or building. Outside, it is generally simple to maintain the current 2m social distancing rule. There is no need (and indeed it would be impractical) to mark individual work zones. Working inside of vehicles or building should be planned to permit social distancing wherever reasonably practicable (e.g. two volunteers working on different tasks at different locations, or on the same task at different positions). However, the work location / task is to be assessed by volunteers who will jointly agree a method of work to avoid overrun of work areas during the tasks being undertaken. All volunteers are responsible for maintaining social distancing and if a task requires close work, this is permissible for the minimum possible duration (not to exceed 15 minutes) and only with the agreement of all volunteers concerned.
Hygiene arrangements, including washing of hands, sanitising and avoiding touching of the face are an individual’s responsibility, but the volunteers may remind each other if this is not being done sufficiently. Ultimately, any volunteer may step in and ask another volunteer to leave the site where there is repeated breach of the social distancing or hygiene requirements. Individual volunteers are responsible for disposing of wipes, gloves and other potential hygiene risks – and to ensure safe disposal at the end of their work period.
Use of Tools
For the period subject to Covid-19 control it is acceptable for volunteers to use their own tools if they prefer. These shall be transported by the owning volunteer both to and from site and within the site itself. The KDRA is not responsible for the failure, loss, damage or possible resulting injury from the use of a volunteer’s own tools while working on railway property.
When a railway owned tool is used, the volunteer must first ensure the tool has been disinfected prior to use, and again after use when returning it. The volunteer / supervisor should satisfy him/herself that this is being undertaken correctly. All volunteers are responsible for Railway Tools and their effective utilisation and management.
When taking a refreshment break, either individually or collectively, the 2m social distancing rule must be observed. The use of hand sanitizer / cleaner should be used before consuming food or drink. Volunteers should bring their own refreshment and associated utensils or purchase items from the café subject to completing the necessary track and trace process. No more than one person at a time may use the kitchen facilities. Each volunteer is responsible for the disposal of any rubbish, cleaning material or wipes used during the break.
Remaining Risks not covered in the above
Communal reading material should be removed from rest areas. Vehicles are typically remote from any building / facility (with the exception of Work undertaken inside sheds and covered by shed procedures.
Toilet and washing facilities are provided on site at Dufftown and Keith town Stations. All volunteers must abide by the processes in place when utilising these, and should ensure that they leave the facilities clean and disinfected.
This page last updated: 08/01/21